001 Call for Proposals: Making Cities Resilient (Uganda)

2020 Call for Proposals (Grants out)

UNDRR is the United Nations’ focal point for the coordination of disaster risk reduction, working with countries and a broad range of partners and stakeholders to support the implementation, monitoring and review of the Sendai Framework for Disaster Risk Reduction 2015-2030 in coherence with the 2030 Agenda and other instruments, for the multihazard management of disaster risk in development and the substantial reduction of disaster risk and losses.

UNDRR issues grants, in line with UN Financial Regulations and Rules, to apolitical and not profit-making organisations to facilitate, implement, or carry out activities related to UNDRR’s and the partner’s mandates and work programmes.

To this end, UNDRR invites not profit-making organisations to submit grant proposals that focus on the project described below.

Project title:

MAKING CITIES RESILIENT: SUPPORTING CITIES IN UGANDA TOWARDS THE DEVELOPMENT OF LOCAL DISASTER RISK REDUCTION STRATEGIES

A. Rationale:

 Africa is known to be the most rapidly urbanizing continent globally. It is anticipated that ‘by 2050, almost regardless of government policies, its urban population will have tripled. Proactively addressing the inherent challenges and opportunities will be ‘critically dependent upon policy choices: successful urbanization requires active and far-sighted government and in effect, two thirds of the urban space that Africa will have in 2050 does not yet exist and so must be built during the next 35 years’. Furthermore, it is anticipated that more than a quarter of the world’s fastest growing cities will be in Africa. With this in mind, planning with, and for disasters and climate resilience in an urban context is essential to ensure that our cities can adequately provide service delivery and the provision of livelihoods at the local level. This is particularly true in our rapidly expanding cities in Africa.

Disaster risk reduction is essential in African cities, not only to deal with real-time disasters, but also to proactively enact policies, plans and actions that reduce the impact of future disasters, and build climate resilience. To successfully support climate resilience and disaster risk reduction it is therefore essential to work at the local level supporting our cities in cross sectoral planning, integrated development and fostering improved engagement with national government.

The Sendai Framework for Disaster Risk Reduction acknowledges the need for adequate disaster risk reduction planning, and the UN office for Disaster Risk Reduction (UNDRR) established the Making Cities Resilient (MCR) Campaign with the aim of promoting the mainstreaming of disaster risk reduction in local government policy, planning and practice.

In 2016-2019, UNDRR supported Kampala, the capital city of Uganda and a member of the MCR Campaign, to strengthen capacities in DRR planning. Kampala Capital City Authority (KCCA) has demonstrated good achievements in completing the Disaster Resilience Scorecard for Cities, a self-assessment tool to establish DRR baseline, and developing a local DRR strategy which was subsequently integrated with climate change adaptation strategy serving as a critical plan for sustainable development.

This project aims to bring the experience of KCCA to scale in Uganda, building upon UNDRR’s previous engagement with KCCA in the preparation and development of both the scorecard assessments and the Disaster Risk Reduction Action Plan/ Strategy. The project will also foster peer to peer exchange between cities in Uganda, enable KCCA to share their knowledge and experience in the participatory planning process and DRR strategy development and foster dialogue and engagement between local and national government.

B. Purpose:

The project aims to support three cities in Uganda, namely Jinja, Mukono and Entebbe, to develop local disaster risk reduction strategies. The project supports a co-development and learning approach which is underpinned by multi-level governance (working closely with local government and engaging with national government and key stakeholders) supporting cross sectoral engagement at the local level.

The project targets the city level DRR strategies to be aligned with the national plans and strategies on disaster risk management, climate change adaptation and sustainable development, and where possible integrated with the urban development and endorsed by the City Council to ensure its sustainability and adoption for implementation.

Anticipated high-level outcomes of the project include:

• Support participating cities to conduct self-assessment on DRR progress using Disaster Resilience Scorecard for Cities
• Support participating cities to develop local Disaster Risk Reduction Strategies using a participatory approach;
• Upscaling and sharing of lessons learnt from cities such as Kampala who have successfully developed local Disaster Risk Reduction Strategy;
• Integrated development planning: harmonizing and integrating the local Disaster Risk Reduction strategies into local urban development planning and climate related policies and strategies;
• Knowledge and learning: Focused capacity development engagements with reflective learning spaces for improved knowledge and understanding of disaster risk reduction and its cross sectoral linkages with a key focus on city to city learning exchanges and documentation of key lessons emerging from engagements with both local and national government;
• Foster and enhance multi-level governance to align local policies with national government and improve collaboration and engagement; and
• Advocacy and dissemination: Showcasing the outcomes and learnings from the project between cities, national government and to the international development community.

The implementation of the project will be aligned with the methodologies guided by the UN Office for Disaster Risk Reduction Global Education and Training Institute (GETI) and Regional Office for Africa, supporting the implementing of the Making Cities Resilient Campaign. The Project contributes directly to Deliverable 2.1.3: Enhanced capacity for planning and implementation of disaster risk reduction strategies at local level through horizontal and vertical linkages of UNDRR’s work programme 2020-2021. It also contributed to the achievement of Target e of the Sendai Framework for Disaster Risk Reduction.

C. Outcome:

Expected Outcome:

1. Buy-in from national and local government officials obtained with understanding on the expected results, cities each nominated a dedicated focal point to work with the grantee and to ensure of the ownership throughout the process;
2. Pedagogy for city consultations finalized and resource persons of the grantee and its partner trained and equipped with skills and methodologies to work with the target cities;
3. Capacities of city officials enhanced on the self-assessment on DRR progress using Disaster Resilience Scorecard for Cities, the scorecard is completed with means of verification, the Scorecard results validated and analyzed through multi-stakeholder consultation and participation;
4. Capacities of city officials enhanced on the development/update of the DRR Strategies, inputs for DRR Strategies obtained from multi-stakeholder consultation and agreement.
5. Local DRR Strategies developed/updated and if possible integrated with existing disaster risk management and urban development plans
6. Experience of target cities on the development of DRR strategies shared at the national dialogue peer-to-peer exchange with participating cities and national government by city representatives; draft local DRR strategies presented at the national event to stimulate further engagement of other cities in developing local DRR strategies;
7. National government are provided with guidance to further support local governments in the DRR strategy development based on the experience of this project; and
8. Process and lessons learned captured.

D: Output:

Indicators of achievement

• 3 cities in Uganda completed the development of DRR strategies and the full scorecard assessments
• National government actively participated in, and contributed to local DRR strategy development, dialogues and peer to peer exchanges.
• Lessons learnt, observations and good practices captured during local and national stakeholder engagements and associated meetings and events.
• National Guidelines (how-to guidance) for national government on local DRR Strategy developed.

E. Suggested activities:

Activities and Expected deliverables

#	Activity	Expected Outcome	Expected Deliverable
1	Organize orientations and create DRR awareness with national and local government officials in target countries	Buy-in from national and local government officials obtained with understanding on the expected results, cities each nominated a dedicated focal point to work with the grantee and to ensure of the ownership throughout the process	Summary report on the orientation and its outcome (including the list of city officials engaged and the focal point contact information).
2	Prepare the consultation pedagogy and organize a training of trainers	Pedagogy for city consultations finalized and resource persons of the grantee and its partner trained and equipped with skills and methodologies to work with the target cities.	Summary report on the training and its outcome, including detailed workplan.
3	Facilitate cities to conduct the Disaster Resilience Scorecard assessment and validate/analyze the assessment results	Capacities of city officials enhanced on the self-assessment on DRR progress using Disaster Resilience Scorecard for Cities, the scorecard is completed with means of verification, the Scorecard results validated and analyzed through multi-stakeholder consultation and participation.	Scorecard reports and summary on the scorecard result analysis through national training workshop followed by (2-day) local participatory scorecard validation meetings in each of the three cities including consultation reports.
4	Conduct city level consultations to develop/update DRR Strategies	Capacities of city officials enhanced on the development/update of the DRR Strategies, inputs for DRR Strategies obtained from multi-stakeholder consultation and agreement.	Summary reports of each consultations which will be held for two days in each of the three project cities and supported remotely throughout development.
5	Develop and finalize DRR Strategies (linked to above)	DRR Strategies developed/updated and if possible integrated with existing disaster risk management and urban development plans	Completed DRR Strategies with prioritized areas of actions based on the validated scorecard assessments and adopted by the city councils to ensure its implementation.  The DRR Strategy should include at least the sections on Introduction – about the city and city’s DRR strategy, context and background; Risk Profile of the city; Existing Situation and Trends (based on the scorecard assessment findings); Goals, Objectives and Expected results; Overview and Rationale of the DRR Strategy and Proposed Measures; Implementation Strategy; Monitoring, evaluation and reporting of the progress in the implementation of the DRR Strategy (including the plan to update the DRR Strategies in the future); and Annex – including the list of multi-stakeholders engaged in the development of the strategy.
6	Organize a sharing of experience event	Experience of target cities on the development of DRR Strategies shared at the national during a 2- day peer to peer exchange with participating cities and national government by city representatives; draft local DRR Strategies presented at the national event to stimulate further engagement of other cities in developing DRR Strategies	Summary of the experience shared and mission reports
7	Develop a how-to guidance for national government on local DRR Strategy development	National government are provided with guidance to further support local governments in the DRR Strategy development based on the experience of this project.	Guidance note on how to develop local DRR Strategy and have it integrated with urban development plans of the target countries.
8	Develop final report	Process and lessons learned captured	Final report that includes: Activities and results conducted as part of this project including measures taken to ensure of multi-stakeholder’s engagement and city’s ownership in the process Summary of the scorecard result analysis of the target cities Summary of scope and key characteristics of the DRR Strategies of the target cities Challenges and gaps encountered during the DRR Strategies development process Recommendations for future monitoring and evaluation of the implementation of the developed Strategies

F: Resources:

Useful resources:

• Making Cities Resilient Campaign

https://www.unisdr.org/campaign/resilientcities/

• Disaster Resilience Scorecard for Cities https://www.unisdr.org/campaign/resilientcities/toolkit/article/disaster-resilience-scorecard-for-cities
• Report on the Making Cities Resilient (MCR) Campaign: Comparing MCR and non-MCR cities

https://www.unisdr.org/campaign/resilientcities/toolkit/article/report-on-the-making-cities-resilient-mcr-campaign-comparing-mcr-and-non-mcr-cities

• Making Cities Resilient Report 2019

https://www.unisdr.org/campaign/resilientcities/toolkit/article/making-cities-resilient-report-2019

• Lessons learned from the Disaster Resilience Scorecard assessment and Disaster Risk Reduction (DRR) action planning

https://www.unisdr.org/campaign/resilientcities/toolkit/article/lessons-learned-from-the-disaster-resilience-scorecard-assessment-and-disaster-risk-reduction-drr-action-planning

• Stories from Kampala, Uganda

http://www.preventionweb.net/go/66294

G: Elements specific to the project that the potential grantee should be aware of:

The grantee should have a proved track record in working with local governments in Uganda, particularly with KCCA and/or the three target cities.  Experience in supporting local government with Disaster Resilience Scorecard for Cities and development of local DRR strategies is an advantage.  It should demonstrate the ability to work well with the local governments, with guidance from UNDRR Regional Office for Africa and Global Education and Training Institute (GETI). 

National government of the target countries should be engaged in all activities conducted at the local level to understand the process and continuous sensitized on how to support local governments in developing DRR Action Plans. This includes, but not limited to, the national government departments in charge of disaster risk reduction, climate resilience, and local governments.  The engagement should be extended to the Uganda Local Government Association (ULGA) who can play a critical role in out scaling the capacity development learning and engagement with participating cities to their broader network of municipalities in Uganda.

All workshop/consultation/training reports must include a summary outcome of the events, list of participants including names, affiliation, gender, email address, country of representation, and shall be accompanied by photos.  Detailed guideline will be provided by UNDRR GETI.

H: Budget and administrative-related aspects:

The duration of the proposed project cannot exceed 18 months, with expected completion by mid-2021. The maximum amount requested from UNDRR for the implementation of this project cannot exceed 80,000 USD. The project proposal must not exceed 10 pages (attachments such as scanned copies of entity’s registration, CVs of staff etc. do not count). 

For this purpose, please fill in duly all the sections of the application form, include the required documents (scanned copy of NGO/IGO’s registration certificate, CVs of staff etc.) and budget excel sheets, and send the complete application package (application form, budget excel sheets, entity registration certificate, CVs of staff, etc) to the following email address: [email protected]

cc:  [email protected]

Reference: 001 Making Cities Resilient (Uganda)

Deadline for applications: 21 February 2020 midnight New York, USA EST (Eastern Standard Time). Incomplete and/or late applications will not be considered.

Projects’ activities can include, amongst others, the following:

• seminars, workshops, trainings;
• capacity building activities;
• institutional strengthening activities and
• advocacy

The following types of activity will not be covered:

• capital expenditure, e.g. land, buildings, equipment and vehicles;
• individual scholarships for studies or training courses;
• supporting political parties; and
• sub-contracting

Due to the number of applications, only short-listed applicants will be notified.

Please note that the grant payment schedule will be determined with the selected grantee when finalizing the agreement.  UNDRR standard practice is:  not to exceed 40% of the requested amount upon signature of the grant agreement; remaining payments made based on a schedule of payments linked to production of project milestones and the final payment, 20%, will be paid after the end of the project, once final documents have been received, verified and approved by UNDRR.

Refund of grants: UNDRR may request organizations to refund, either in part or in whole any amounts paid in respect of a grant when:

• the project was not implemented in full or in part;
• the grant was spent for ineligible expenditures other than those mentioned in the budget proposal submitted to, and approved by UNDRR;
• no narrative, financial or audit report was submitted within the deadline established by the grant agreement;
• a narrative report and/or a financial report submitted was determined to be unsatisfactory;
• a negative evaluation of the project by UNDRR;
• any other valid reason provided by the UNDRR.